Hi, this is TeamStack: one AI workflow a week for running your team. Five minutes, no hype.
This week: meeting notes people can trust
AI note-takers are great at summaries. They're worse at the part that matters: what was actually decided, and who owns what.
"We could try a free trial" isn't a decision to launch one.
The 4-section template, pasted into any note-taker's custom summary prompt or applied by hand:
Decided: only things someone explicitly agreed to
Not decided: ideas, suggestions, "we could…"
Action items: owner and date. Leave the owner blank if nobody took it.
Open questions
Send the recap within an hour and ask, "Anything wrong here?"
What the popular note-takers cost (checked Oct 16, 2026, per user per month)
Tool | Entry paid plan (annual / monthly) |
|---|---|
Pro $8.33 / $16.99 | |
Pro $10 / $18 | |
Fathom | Team $15 / $19 (2-user min) |
Granola | Business $14 (monthly) |
tl;dv | Pro €18 / €29 |
Read AI | Pro $15 / $19.75 |
Work-policy note: on Otter, Fathom, Granola and tl;dv, SSO is only on Enterprise plans. If your IT team requires SSO, budget for Enterprise or ask IT first.
Full tracker: TeamStack note-taker tracker
One tool worth a look
Fathom. Its free plan has no cap on recordings, and AI action items come with paid plans. Check out Fathom
What's the most annoying recurring task in running your team? Next week's playbook comes from your replies.
— Josue, TeamStack
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